How To Convert Xerox Scanning Address Book to Sharp Scanning Address Book

If you are replacing a Xerox copier/printer/scanner with a Sharp multi-function printer, there are a few things you can do to make your life easier.

  1. Print a configuration page from the Xerox and use the same network settings. If the Xerox is leaving the network completely the simplest thing to do is mimic the network settings so the Sharp will work to print, for the most part, immediately after the transition.
    • IP Address
    • Subnet Mask
    • IP Gateway
    • DNS
    • SMTP
    • LDAP – if setup
  2. Export the email addresses in the scanning address book from the Xerox, and import them into your new Sharp. This will only work with newer Sharp models (2016 and newer) that will accept a CSV file import. The older models use .bin files and they are encrypted to only go to and from Sharp devices. Skelton Business Equipment has a handy set of instructions for converting the Xerox address book to the Sharp.


  1. Open the web page of the Xerox by typing the IP address into the address bar of your favorite web browser.
  2. Click Address Book at the top of the page
    1. If it asks you to login at this point, the default username is admin and the default password is 1111
  3. Find the export button, it’s either at the top left in a menu, or in a drop down menu at the top right depending on the Xerox model
  4. Export the file, and open it using Microsoft Excel.
  5. Copy click and drag to highlight all of the names in the Display Name column on your exported file, copy these
  6. Open the Template file you just downloaded from the link above, and paste these names into the “name” column, and into the “search-string” column.
  7. Go back to the exported Xerox file, and copy the entire list of email addresses and then go back to the Sharp template file and paste them into the “mail-address” column.
  8. Remove any additional information in columns A,B,E that go past your pasted info
  9. Save the Sharp template file in a familiar location.
  10. Open the Sharp web page by typing the Sharp’s IP address into the address bar of your favorite web browser
  11. Click System Settings
  12. Click System Control
  13. Click Data Import/Export (CSV Format) on the left menu
  14. Under Import Settings, click Browse and browse to where you saved the Sharp template file with the pasted information – click Execute

Here is a list of models that will accept the CSV file import at this point in time:

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